Greeter Station Responsibilities

Greeters will be responsible for checking ID’s and issuing appropriate wristbands, ensuring that Participants have read the Survival Guide, educating Participants about event principals/rules, and “greeting”.

Greeter Coordinator

Pre-event Duties

Join the event planning Google Group

Brief Event Organizer at least bi-weekly

Monitor greeter shift schedule

Solicit volunteers

Inventory supplies & submit order for additional supplies to Event Manager at least 45 days prior to the event

During Event Duties

Arrange for Greeter supplies to be transported to event site

Arrange for Greeter station to be set up

Make sure that Greeter Leads are trained in proper procedures

Monitor that Greeter Leads are properly training Greeter volunteers

Monitor greeter station on an as needed basis

Check with Greeter Leads to make sure shifts are being adequately covered

Arrange for supplies at greeter to be secured when gate is closed

Post-event Duties

Arrange for supplies to be packed up and transported to designated storage (the Coordinator may store bins at their home or at the Storm Shelter)

Email a summary of problems, concerns, successes, suggestions regarding Greeter station to Event Manager

Greeter Leads

During Event Duties

Make sure that Greeter volunteers are properly trained in Greeter procedures

Monitor greeter station on an as needed basis to make sure procedures are being followed

Monitor schedule and greeter station to make sure shifts are being adequately covered

Report any problems/concerns to Greeter Coordinator

Assist Greeter Coordinator as needed

Greeters

During Event Duties

Check ID’s and issue appropriate wristbands

Ensuring that Participants have read the Survival Guide

Verify that Participants have adequate supplies

Educate Participants about event principals/rules (parking, no ground fires, no unauthorized burns, abide laws, etc.)

“Greet” Participants

Gate Station Responsibilities

Validate and collect tickets and waivers.  Act as a sober liaison between the event and law enforcement.  Anyone working the gate must remain sober during their shift.

Gate Coordinator

Pre-event Duties

Join the event planning Google Group

Brief Event Organizer at least bi-weekly

Monitor gate shift schedule

Solicit volunteers

Make sure that ticket database is loaded on laptop after ticket sales end

During Event Duties

Arrange for Gate supplies to be transported to event site

Arrange for Gate station to be set up including laptop, scanner, etc.

Make sure that Gate Leads are trained in proper procedures

Monitor that Gate Leads are properly training Gate volunteers

Monitor Gate station on an as needed basis

Check with Gate Leads to make sure shifts are being adequately covered

Arrange for supplies at Gate to be secured when gate is closed

Post-event Duties

Arrange for supplies to be packed up and transported to designated storage

Email a summary of problems, concerns, successes, suggestions regarding Gate station to Event Manager

Gate Leads

During Event Duties

Make sure that Gate volunteers are properly trained in Gate procedures

Monitor Gate station on an as needed basis to make sure procedures are being followed

Monitor schedule and Gate station to make sure shifts are being adequately covered

Report any problems/concerns to Gate Coordinator

Assist Gate Coordinator as needed

Gaters

During Event Duties

Make sure Waivers are completed when turned in

Scan and collect tickets

Act as a sober liaison between the event and law enforcement. If law enforcement arrives stick to standard greeting and immediately radio for Event Organizer.

If re-entry with Gate Pass, verify all occupants of vehicle have wristbands

DOGS (Dept. of Orange Grounds Services) Responsibilities

Creation, set-up, and breakdown of city infrastructure including Gate Station, Greeter Station, Center Camp, and Ranger/Medical Station.  Make sure that golf carts are properly lit and identifiable.

DOGS Coordinator

Pre-event Duties

Join the event planning Google Group

Brief Event Organizer at least bi-weekly

Solicit volunteers

Determine infrastructure needs

Make sure that required infrastructure gets made or purchased before event as necessary
Organize work weekend for site preparation and set up of infrastructure

During Event Duties

Monitor infrastructure and organize repairs as necessary

Post-event Duties

Organize breakdown of infrastructure

Make sure infrastructure is placed in storage

DOGS

Pre-event Duties

Help build required infrastructure
Help on work weekend for site preparation and set up of infrastructure

During Event Duties

On call for infrastructure repair/problems

Post-event Duties

Help with breakdown of infrastructure

Help place infrastructure in storage

Ranger Responsibilities

Rangers are non-confrontational community mediators who make rounds at the event, investigating and mediating any issues that may arise between camps/participants, responding to emergent situations, educating Participants about event principals/rules, and being the eyes and ears of the community.  (You can read the Ranger Manual here.)

Ranger Coordinator

Pre-event Duties

Join the event planning Google Group

Brief Event Organizer at least bi-weekly

Monitor Ranger shift schedule

Solicit volunteers

Inventory supplies & submit order for additional supplies to Event Manager at least 45 days prior to the event

During Event Duties

Arrange for Ranger supplies to be transported to event site

Coordinate with the Assistant Event Manager to ensure adequate radio distribution

Fully understand the emergency operations plans

Make sure that Ranger Leads and Ranger volunteers are trained in proper procedures

Monitor that Ranger Leads are properly supervising Ranger volunteers

Monitor Ranger station on an as needed basis

Check with Ranger Leads to make sure shifts are being adequately covered

Coordinate with Fire Safety Lead to ensure Burn Perimeters are adequately staffed

Solicit new Rangers and volunteers for all departments

Arrange for supplies at Ranger to be secured when event is over

Post-event Duties

Arrange for supplies to be packed up and transported to designated storage (the Coordinator may store bins at their home or at the Storm Shelter)

Email a summary of problems, concerns, successes, suggestions regarding Ranger station to Event Manager within (30) days of the end of the event

Ranger Leads

During Event Duties

Be familiar with the emergency operations plans available at Center Camp

Make sure that Ranger volunteers are properly trained in Ranger procedures

Act as a mentor to new Rangers

Solicit new Rangers and volunteers

Be available at the Ranger Station for 15 minutes before and after shift changes to ensure that all Rangers have checked in, and have partners.

Attempt to locate and follow up with “no shows” to educate them about honoring their commitment to the community

Monitor Rangers on an as-needed basis to make sure procedures are being followed

Monitor schedule and Ranger station to make sure shifts are being adequately covered

Meet with the Medical Lead of the shift to discuss any issues

Report any problems/concerns to Ranger Wrangler

Assist Ranger Wrangler as needed

Rangers

During Event Duties

Show up for your shift

Make rounds of the event venue investigating any issues and mediating as appropriate

Verify that Participants have adequate supplies

Educate Participants about event principals/rules (parking, no ground fires, no unauthorized burns, abide laws, etc.)

Recruit new Rangers and volunteers

Act as the eyes and ears of the community notifying the Ranger Lead of any emergency

Have fun. Remember, we're Burners first and Rangers second

Theme Camp Registration Responsibilities

Manage the theme camp registration process.  Work with the Event Organizer to determine camp placement.

Theme Camp Coordinator

Pre-event Duties

Join the event planning Google Group

Brief Event Organizer at least weekly

Respond to theme camp registration emails

Work with Event Organizer to determine camp placement

Make sure that website gets updated with new theme camps as they are approved

Have updated map with legend printed for use at Greeter Station and by Camp Placers

Solicit volunteers.

During Event Duties

Arrange for theme camp placement supplies to be transported to event site

Make sure that Theme Camp Leads are trained in proper procedures

Monitor that Theme Camp Leads are properly training Camp Placer volunteers

Post-event Duties

Arrange for supplies to be packed up and transported to designated storage

Email a summary of problems, concerns, successes, suggestions regarding theme camps to Event Manager

Theme Camp Leads

During Event Duties

Make sure that Camp Placer volunteers are properly trained in placement procedures

Monitor as needed to make sure camps are placed in the proper areas

Responsible for returning Camp Placer radios to Ranger Station when not in use

Camp Placers

During Event Duties

Direct new arrivals to the proper camping and setup areas

Make sure that vehicles are unloaded and moved to the parking area in a timely manner

Art Registration Responsibilities

Manage the art installation registration process.  Work with the Event Organizer to determine art placement and burn status.  Work with Fire Safety to coordinate approved burns.  Assist Art Grant Committee.

Art Coordinator

Pre-event Duties

Join the event planning Google Group

Brief Event Organizer at least weekly

Respond to art registration emails and forward any grant requests to the Art Grant Committee

Work with Event Organizer to determine art placement and burnability

Make sure that website gets updated with new art installations that request official placement

Work with Theme Camp Coordinator to make sure placed art installations are included on the map

During Event Duties

Work with Camp Placers to make sure art is placed properly. 

Work with Fire Safety to coordinate approved burns.

Post-event Duties

Email a summary of problems, concerns, successes, suggestions regarding art installation to Event Manager

Web Weaver

To update our websites as needed with information provided by the Event Coordinator, Theme Camp Coordinator, and Art Coordinator.

Fire Safety Responsibilities

This position is responsible for watching the fire, making sure that the fire stays on a tool, or where it should be. If performers accidentally light them selves on fire, Fire Safety are there ready to put it out quickly with a wet towel or fire retardant material.  In addition, Fire Safety maintains a safe perimeter between fire performers or fire art and the viewing participants. Safety personnel are required to honor sobriety while being a Fire Safety.

Fire Safety Coordinator

Pre-event Duties

Join the event planning Google Group

Brief Event Organizer at least bi-weekly

Monitor Fire Safety shift schedule

Solicit volunteers and arrange for adequate fire safety personnel and equipment during effigy burns

Inventory supplies & submit order for additional supplies to Event Manager at least 45 days prior to the event

During Event Duties

Arrange for Fire Safety supplies to be transported to event site

Coordinate with the Assistant Event Manager to ensure adequate radio distribution

Fully understand the emergency operations plans

Make sure that Fire Safety Leads and Volunteers are trained in proper procedures

Monitor that Fire Safety Leads are properly supervising Fire Safety volunteers

Coordinate with Fire Safety Lead to ensure Burn Perimeters are adequately staffed

Solicit new volunteers for all departments

Arrange for supplies to be secured when event is over

Post-event Duties

Arrange for supplies to be packed up and transported to designated storage (the Coordinator may store bins at their home or at the Storm Shelter)

Email a summary of problems, concerns, successes, suggestions regarding Ranger station to Event Manager within (30) days of the end of the event

Fire Safety Leads

During Event Duties

Be familiar with the emergency operations plans available at Center Camp

Make sure that Fire Safety volunteers are properly trained in fire safety procedures

Solicit new volunteers

Organize Fire Safety Perimeter 30 minutes before burn time.

Attempt to locate and follow up with “no shows” to educate them about honoring their commitment to the community

Monitor Fire Safety Volunteers on an as-needed basis to make sure procedures are being followed

Monitor schedule to make sure shifts are being adequately covered

Report any problems/concerns to Fire Safety Coordinator

Assist Fire Safety Coordinator as needed

Fire Safety Volunteers

During Event Duties

Show up for your shift

Watch the fire; make sure that the fire stays on a tool, or where it should be. If performers accidentally light them selves on fire, Fire Safety are there ready to put it out quickly with a wet towel or fire retardant material.

Maintain a safe perimeter between fire performers or fire art and the viewing participants.

Medical Responsibilities

A volunteer Medical Team will be on hand to assist and triage any medical problems or injuries 24 hours a day and emergency evacuation is available.

Medical Coordinator

Pre-event Duties

Join the event planning Google Group

Brief Event Organizer at least bi-weekly

Monitor medical shift schedule

Solicit volunteers

Inventory supplies & submit order for additional supplies to Event Manager at least 45 days prior to the event

During Event Duties

Arrange for Medical supplies to be transported to event site

Coordinate with Ranger Coordinator for Ranger/Medical station to be set up

Make sure that Medical Volunteers are trained in proper procedures

Monitor Medical station on an as needed basis

Make sure shifts are being adequately covered

Post-event Duties

Arrange for supplies to be packed up and transported to designated storage (the Coordinator may store bins at their home or at the Storm Shelter)

Email a summary of problems, concerns, successes, suggestions regarding Greeter station to Event Manager

Medical Volunteers

During Event Duties

Provide basic medical services as needed.

In case of serious injury requiring evacuation, call 911 and then notify Event Coordinator and Rangers.

Earth Guardian Responsibilities

Responsible for ensuring the event follows the Leave-No-Trace principal by educating and empowering Participants, and when necessary, picking up the stuff that has been left by others, drifted by the wind or simply forgotten.  This includes the porta-potties.

Earth Guardian Coordinator

Pre-event Duties

Join the event planning Google Group

Brief Event Organizer at least bi-weekly

Monitor GLOO shift schedule

Solicit volunteers

Inventory supplies & submit order for additional supplies to Event Manager at least 45 days prior to the event

During Event Duties

Arrange for supplies to be transported to event site

Make sure that GLOO and LNT Volunteers are trained in proper procedures

Monitor Porta-potties on an as needed basis

Make sure shifts are being adequately covered

Solicit volunteers

Educate Participants about LNT

Post-event Duties

Arrange for supplies to be packed up and transported to designated storage (the Coordinator may store bins at their home or at the Storm Shelter)

Email a summary of problems, concerns, successes, suggestions regarding LNT or GLOO to Event Manager

GLOO Volunteers

During Event Duties

Enforce the Porta-Potty Pledge

Educate Participants about proper potty etiquette

Refill TP and necessity bags in potties as needed

Remove MOOP as needed

LNT Volunteers

During Event Duties

Pick up the stuff that has been left by others, drifted by the wind or simply forgotten, i.e. MOOP

For More Information Contact:

Burnt Oranges Inc.
8187 Sully Dr., Orlando, FL 32818
Tel: 407.694.7151
FAX: 866.839.1664
Internet: info@burntoranges.org